Board Policies

Membership Policy Tennis Key Policy
Membership Dues Policy Private Party Policy
Babysitting Policy Alcohol Policy

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Membership Policy
Membership Eligibility:

The CRA Bylaws define a member unit as follows:

“…Member Unit shall consist of the immediate family which is defined to include husband, wife and/or dependent children (or dependent child) residing in the same domicile.  Other family units and arrangements may be approved by the Board of Directors on a case-by-case basis…”

“Head of Household” is defined to be the individual identified as such on the membership application.
“Dependent” child is defined to be a child that is a dependant of the “head of household”, as determined by the federal income tax code, and is identified as such on the head of household’s federal income tax statement.
As a matter of policy, the CRA Board has extended the “Member Unit” to include grandparents or grandchildren of the “head of household” that reside in the same domicile.  Therefore grandparents or grandchildren of the “head of household” that live in the same residence can be added to the membership at no additional fee.
Currently, the CRA Board considers the “family unit” to consist of all individuals living in the same domicile (residence) that are related by blood, marriage, legal adoption, or legal guardianship.  These individuals are eligible to be included in the membership.
Children living outside the residence that are “dependent” on the “head of household” may be added to the membership at no additional fee.
Individuals age eighteen (18) and under that are related by blood to the “head of household”, and living in the same residence, may be added to the membership for a fee of $75 per year for each individual.
Parents or grandchildren of the “head of household” that live outside the residence may be added to the membership for a fee of $75 per grandparent or grandchild per year.  These individuals may attend the facility only with a primary member present.
Individuals age eighteen (18) and under that are living in the “head of household” residence as a temporary guest or summer resident may be added to the membership for a fee of $75 per year.  Summer residents may attend the facility only with a primary member present.
All other membership arrangements must be approved by the CRA Board of Directors.
Misrepresentation of information as it pertains to this policy may result in action by the CRA Board of Directors that includes termination of membership.
Inactive Memberships:
Memberships are determined to be “inactive” when payment of annual membership dues is delinquent.  Memberships may become inactive for a variety of reasons, including family illness, family travel, relocation out of area, etc.

Inactive memberships can be renewed in two manners:

  1. Full payment of all delinquent and current membership dues.
  2. Rejoin as new member with payment of current initiation fee and current membership dues.

The Board of Directors may, at its discretion, review and grant appeals to this policy upon the request of the inactive member.

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Annual Membership Dues Policy
Membership dues are set annually by the Board of Directors.
Members are responsible for knowing that membership dues are to be submitted on or before May 1st as required by the By Laws.  Failure to meet this deadline will result in a late fee being assessed.
Notification of the dues amount for each year is indicated in the spring mailer as well as a separate dues statement mailed to each member.  Failure to receive these notifications will not be accepted as grounds to waive the late fee.

It is recommended that dues be paid by a check written to Chester Recreational Association.  The check must be mailed and postmarked by May 1st in order to avoid a $50 late fee.  CRA’s mailing address is:

                                    Chester Recreational Association

                                    P.O. Box 2955

                                    Chester, VA  23831
Membership dues should be mailed only.  Please do not submit your dues to Board members at any time.  Please do not submit your dues to CRA personnel at the front gate of the pool prior to Memorial Day.
Dues may be submitted to CRA personnel at the front gate of the pool after Memorial Day and will be subject to the $50 late fee.
Membership cards will not be issued to members that have delinquent dues or delinquent late fees.
Senior Citizens Dues:
Membership dues for members between the ages of 62-64 will be two-thirds of the annual dues established by the Board of Directors.
Membership dues for members age 65 and older will be one-half of the annual dues established by the Board of Directors.

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Babysitting Policy
Children under 10 years of age must be accompanied and supervised by an adult or babysitter (at least 15 years old) at all times.
All babysitters must be at least 15 years old.
Babysitters may be required to go through orientation with the Facility Manager.
Babysitters are for children who are CRA members and non-member children who are registered guests of CRA members.  Non-member children who are being babysat will be charged the standard $3 guest fee per visit and will be counted towards the member’s 12-guest limit per summer.
CRA members may designate a non-member to be their babysitter.  Non-member babysitters must be approved by the Facility Manager and must sign in each day at the pool office.  Non-member babysitters will not be charged the $3 guest fee and will not be counted towards the member’s 12-guest limit per summer.

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Tennis Keys Policy
Keys to the tennis courts are available to members for a fee of $15.00.
During the summer, tennis keys can be purchased at the front gate of the pool.
During the off-season, tennis keys can be obtained by calling the CRA phone number, 748-4397, and leaving a message.  The designated CRA representative will contact you as soon as possible to arrange a meeting time to pick up your key.
If purchasing a tennis key during the off-season, please pay the $15.00 fee with a check made out to Chester Recreational Association.

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Private Party Policy
Only CRA members may request or host a private party at CRA.
Alcoholic beverages are allowed at private parties only during the hours and according to the rules specified under CRA’s Alcohol Policy.  Beer kegs of any kind, and glass bottles are prohibited.
Requests for private parties outside the normal operating hours of CRA must be reviewed and approved by the Board of Directors.  If approved by the Board, private parties held outside the normal operating hours of CRA will be subject to a fee of $200 or $6 per attendee, whichever is greater.  CRA members that attend the party will be subject to the $6 fee.
Requests for private parties within the normal operating hours of CRA do not require review and approval by the Board of Directors.  Approval of these parties will be the responsibility of CRA management.  If approved by CRA management, private parties within the normal operating hours of CRA will be subject to a fee of $15, plus $3 for each non-member guest.  The non-member guests will not be counted towards the 12-guest per season limit per member.  CRA members that attend the party will not be subject to the $3 fee.
It is the responsibility of the private party host (CRA member who submitted request for party) to assure that all party guests are knowledgeable of and comply with CRA’s operating rules.  Failure to comply with CRA’s operating rules could result in termination of the party, at the discretion of CRA management.
The Board of Directors and management of CRA reserve the right to refuse any party request for any reason.

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Alcohol Policy
The intent of this policy is to allow CRA members to consume alcoholic beverages at the facility during a designated time, in a discreet and controlled environment.  CRA expects members who choose to consume alcohol will do so in a manner that does not jeopardize the safety and quiet enjoyment of the facilities for all members.  As always, with or without the consumption of alcoholic beverages, adherence to all operating rules is required, and disorderly conduct will not be tolerated.

Members of CRA may consume alcoholic beverages within the pool facility under the following terms and conditions: 

  1. CRA will not sell, furnish, or serve alcoholic beverages of any kind (except during Adult Socials).
  1. Alcoholic beverages may be consumed only by persons 21 years of age or older, and in accordance with all applicable Virginia ABC laws and regulations.

  1. Alcoholic beverages may be consumed within the facility during the following time only:

Þ    Friday evenings

Þ    6:00 – 9:00 pm (or closing time) 

  1. Glass containers of any kind are prohibited.
  1. CRA requires that consumers of alcoholic beverages remain discreet and orderly, and therefore imposes the following guidelines.  Interpretation and enforcement of these guidelines are at the sole discretion of the facility management and CRA Board of Directors.  Failure to comply with these guidelines may result in the loss of alcohol consumption privileges, removal from the facility, or other action deemed necessary by management or the CRA Board of Directors.
    1. During consumption of alcoholic beverages, the original container must be placed in a “huggie”, “coozie”, or similar holder, or the beverage may be transferred from its original container to a drinking cup, mug, etc. (no glass).  If a member neglects (forgets) to provide their own “coozie” or drinking cup, a disposable cup, if available, will be provided by the Facility Manager upon request.
    1. Original containers of alcoholic beverages must not be stored/staged within plain view (i.e. on top of tables).  Empty containers must be disposed of immediately or stored out of sight.  Partially full containers must be stored out of sight.
    1. Loud, disorderly, rambunctious conduct will not be tolerated, and may result in the loss of alcohol consumption privileges, removal from the facility, or other action deemed necessary by management or the CRA Board of Directors.
This policy does not apply to private parties held at the facility.  Consumption of alcoholic beverages at private parties is prohibited, unless the party is held during the hours prescribed above.

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